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Job Title:  Purchasing Assistant

Property:  DI Supply
City:  Cape Girardeau
State:  MO
Basic Function

Under general direction from the Procurement Manager of Replenishment, the Purchasing Assistant will support all areas related to supply management and assist in organizing and implementing ongoing projects.

Job Duties
  1. Maintain control documents for new hotel openings.
  2. Work closely with QA and Replenishment team to determine accurate quantities of materials needed for each new hotel.
  3. Create purchase orders and sales orders for new hotel openings.
  4. Review and confirm order acknowledgments provided by vendors; including acknowledgment of delivery dates, accuracy of materials ordered, quantities and pricing.
  5. Communicate with QA team during pre-opening and opening to determine if all material requirements have been fulfilled.
  6. Set up new hotels with website ordering and assist with ordering process when necessary.
  7. Bill all sales orders after warehouse team has pulled and loaded trailers for new hotel openings.
  8. Send delivery tickets from SAP to Voxware for the warehouse team to pull orders.
  9. Bill hotels for their monthly supply deliveries and track box counts of materials delivered.
  10. Create count sheets and BOL for driver packets to be delivered to the hotels.
  11. Track driver mileage and fuel usage.
  12. Pay yearly cab cards, as well as track and pay IFTA quarterly taxes for miles and fuel purchased.
  13. Reconcile driver credit card/bank statements monthly.
  14. Receive invoices for 3rd party transportation and bill hotels appropriately.
  15. Track D I Supply incoming and outgoing shipments and match PO’s to invoices to ensure proper billing on materials being shipped and received.
  16. Coordinate product rollouts and special projects at the direction of Operations, Marketing, or the Procurement Manager for Replenishment.
  17. Analyze monthly marketing material report to determine upcoming needs.
  18. Coordinate with the Marketing department the ordering of all marketing materials to be stocked at D I Supply.  Obtain multiple quotes and issue purchase orders accordingly.
  19. Gather information/specification sheets from vendors and set up new materials in SAP as needed.
  20. Run weekly back order report and work closely with the Procurement Manager and Buyer for Replenishment department to investigate and expedite orders.
  21. Track and process rebates from multiple vendors.
  22. Assist hotels with uniform ordering program as needed.
General Knowledge, Skill and Ability
  • Team player who works productively with a wide range of people.
  • Motivated self-starter, comfortable in fast-paced environment.
  • Manages time effectively and adapts quickly to changing priorities.
  • Knowledge Microsoft Office and SAP
Mental and Physical Requirements


Bachelor degree in business, a related field, or equivalent experience preferred.


Three to five years of experience in similar field.

Working Environment

Nearest Major Market: Cape Girardeau

Job Segment: Bank, Banking, Purchasing, Supply, Procurement, Finance, Operations

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